Checklist for interface with NCR & ACPE offices:
Unit Reporting to ACPE is now to be done online!
Upon the completion of each unit of training, the ACPE Supervisor for the unit should go onto the ACPE website and fill out a unit report form. (Click here for detailed instructions.).
Supervisor may provide their password to support personnel and have them do the posting, but the Supervisor who did the unit (and whose account is therefore used to report it) will be considered the accountable party both for doing the reporting and for the accuracy of the reporting.
When a unit report is filed with ACPE, a copy will be generated by ACPE and emailed to the Regional Office where an invoice will be generated and sent to you. You will now pay unit fees from an invoice. You no longer need to use income vouchers or send in fees unless invoiced.
Late fees of 1.5% per month will be assessed for invoices more than 60 days past due.
We will continue charging late fees for units that are not reported in a timely fashion.
 | The fee for a unit reported in a timely fashion remains $110.00 per student. |
| The fee for a unit reported more than 45 days but less than 90 days
after its completion date is $120.00 per student-unit. |
| The fee for a unit reported more than 90 days after its completion date
is $130.00 per student-unit. |
An Annual Center Report is to be completed and mailed to the Regional Accreditation Committee by January 15th each year. Your assigned regional accreditation committee reader will likely contact you and provide an address to which that should be sent. If not, send your report to the regional office with a request that it be forwarded.
You can expect the following from ACPE over the course of the year:
| Invoice for your Annual Accredited Membership Fee and Annual Accreditation fee - due upon receipt |
| Invoices for your Annual Supervisor, Supervisory Candidate, etc. fees - due upon receipt |
| Invoices for ACPE fees for Certification reviews, etc., if applicable - due upon receipt |
| Annual request for documentation of student-units completed in each quarter year, using a September of previous year to September of current year time frame. (This is used to determine your Center's Annual Accredited Membership Fee.) |
You can expect the following from the NCR over the course of the year:
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| Invoices for completed units reported to ACPE |
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| Invoice for your Annual Center surcharge of 20% of your ACPE Annual Accredited Membership Fee plus an Annual Accreditation fee - due upon receipt. |
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| Invoices for NCR fees for Certification reviews, if applicable - due upon receipt. |
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| Annual request for documentation of student-units completed in each quarter year, using the calendar year as the time frame. You will also be asked to document that fees for all student-units completed in the calendar year have been paid, or, if not, when payment can be expected. (This works as a check and balance to assure that our records are in-synch and up to date.) |
If you incur reimbursable expenses on the Region's behalf, please submit a properly completed NCR Expense Voucher. If a person authorized to do so has signed off on it, submit it to the Regional office. Otherwise, submit it a person authorized to approve it and ask that they forward it with their signature. (The NCR financial policy found on the NCR website lists the persons who can sign off for various areas.)
Please make regular use of the ACPE website, www.acpe.edu, as well as this one:
By accessing both regularly you can keep up to date with the latest manuals, forms and fee schedules, etc., along with current news and information.